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WhatsAppInstagram DMsMessengerWeb chatVoiceEmail
Booking calendarPaymentsCRMSheetsTicketingERP / EHR / SIS

Is Dr. Hana free tomorrow? Asked at 11pm, across three branches. Every one answered, every slot held.

Median wait for a human reply before Helm, on our own accounts: 1h36 · 53% of messages arrive when the office is shut

One thread, from the first message to the last.

Three jobs, done in the thread.

Triage, doctor match and a slot held with a deposit

The symptom is read, the right doctor and branch are matched, the slot is held with a deposit — no clinical advice given.

Reminders and recall for regulars, on schedule

The six-month recall, the day-before reminder, the reschedule when they cannot make it.

Insurance, price and branch questions, routed by branch

Answered from the published list; anything outside it goes to the branch that owns it.

What it never does here.

Written before build, signed by you, visible in every trace. This is the part a chat tool cannot offer and the reason a regulated team can say yes.

never gives clinical advice

never confirms a booking it cannot see in the calendar

hands over to a named nurse on any symptom keyword

One number, published before build.

Booked and attended
no-shows counted against the deposit rule

Measured, anonymised, in production.

Sector named, client not. Every entry is a number we counted, never an estimate.

Our own accounts, 3,457 conversations: 53% arrived while the office was shut · median wait for a real reply 1h36.

Send us your appointment book.

Within five working days you get a working desk on your own number — answering, booking, reporting live — and the number we would move.

OR TRY THE OUTBOUND ONE

Type your number. An invitation lands on your WhatsApp. Tap it and the desk answers.

Write to it in your language.

Try it as the clinic desk. It follows the three rules.

Helm Vision OÜ · Madrid · Toronto · Cairo · Registered in Estonia, 17505997 · © 2026 The pilotBrandSign in